Instagram Scheduling Tool for Agencies with Multiple Clients
PostQuickAI is an Instagram scheduling tool for agencies with multiple clients. Each client gets a workspace (a content group) with their own Instagram account, brand voice and calendar, so one client's Reel can't go out on another's profile.
There are no client logins or approval steps; your team runs every account from one login.
7-day free trial, then from $15/month. Card required. Cancel before it ends and you pay nothing. Unlimited content groups on Ultra.
Set up a content group per client, connect that client's Instagram account, and schedule single-image posts, carousels, Reels and Stories for every client from one dashboard.
Each group can hold one Instagram account, so a client with two Instagram profiles needs two groups.
Plans start at $15/month. See details on /pricing.
What Agencies Need from an Instagram Scheduler
With many clients, the risk is less about missing a post and more about posting the wrong thing in the wrong place.
PostQuickAI handles three things:
- Separation: a post written in one client's group can only go to that client's accounts
- Timing: posts publish from our servers while your team is offline
- Writing: an AI assistant drafts in each client's voice
One content group per client
A content group works like a client workspace. It keeps the client's connected accounts, posts and AI instructions together.
- Basic plan: 5 content groups
- Pro plan: 25 content groups
- Ultra plan: unlimited content groups
For example:
- “Client – Downtown Dental”
- “Client – Fitness Studio”
- “Client – DTC Skincare Brand”
- “Internal – Agency Marketing”
Formats you can schedule for clients
These publish directly:
- Single-image feed posts
- Carousels of up to 10 images
- Reels (every video goes out as a Reel)
- Stories, image or video up to 60 seconds
Not possible:
- Text-only posts, first comments, alt text, locations, user tags and collab posts
Worth knowing before you promise a client a format.
Posts publish from our servers
Our servers publish at the scheduled time, even if:
- your browser is closed
- your laptop is off
- your team is asleep in another time zone
If a post fails, it shows the error in the activity list and you can retry it.
How to Set Up Your Clients
Step 1: Create a content group per client
Give each content group a clear name, such as “Client – Brand Name”, and fill in the client's brand voice, audience and topics.
If you now manage clients through spreadsheets and separate logins, this replaces both.
Step 2: Connect the client's Instagram account
The account must be a Business or Creator account.
Connect it inside that client's group.
Step 3: Create the post
With the client's media and copy:
- Upload an image, several images for a carousel, or a video
- Write the caption, or ask the assistant for a draft in the client's voice
- Ask it to proofread, change the tone or add hashtags; you accept or discard each suggestion
Step 4 (optional): Check the grid
For clients who care how their grid looks, use the free Instagram Feed Planner at /tools/instagram-feed-planner.
It offers:
- A 3-column grid preview
- Drag-to-reorder
- 3 to 12 rows
It is a separate page, not part of the scheduler.
Step 5: Schedule
Pick a date and time. Afterwards, the analytics page shows each client's results when you filter by their group.
Features for Agencies
| Feature | What It Does | Why Agencies Use It |
|---|---|---|
| Content groups | One workspace per client | Posts can't go to the wrong client |
| Calendar | Shows posts by date, filterable by client | See one client's month at a time |
| Publishing from our servers | Publishes with your browser closed | Works across time zones |
| Formats | Single image, carousel, Reels, Stories | Covers most retainer deliverables |
| Post analytics | Views, reach, likes, comments, shares and saves per post | Numbers for client reports |
| Composer assistant | Drafts, rewrites, proofreads, shortens and adds hashtags when you ask | Uses each client's brand settings; you accept or discard each edit |
| AI images | Makes images for posts | Useful when a client sends no photo |
| AI video | Makes short videos with video credits | Quick video for Reels tests |
What You Can Schedule to Instagram
Publishes directly
These formats:
- Single-image feed posts
- Carousels
- Reels (every video goes out as a Reel)
- Stories, image or video up to 60 seconds
Not possible
- Text-only posts, first comments, alt text and user tags
Stories don't show on the calendar grid but publish at their scheduled time.
Clients on Other Networks
If a client's package covers more than Instagram, connect their other accounts to the same group and send one post to several networks.
Networks and formats:
- Instagram (feed posts, Reels, and Stories)
- Facebook Pages (text, images, video and Stories; no Groups)
- LinkedIn (text, images and video, to a profile or company page; no polls or documents)
- X (text, up to 4 images, video, threads)
- Threads (posts, carousels, video, threads)
- TikTok (video, and photo posts of 2 or more images)
- YouTube (video; vertical videos of 3 minutes or less show as Shorts)
- Bluesky (text, up to 4 images, video)
One tool covers the client's whole package.
Checklist for Choosing an Agency Instagram Tool
Ask these questions of any tool:
- Client separation: can a post reach the wrong client?
- Formats: does it publish carousels, Reels and Stories directly?
- Publishing: does it post for you, or send reminders?
- Calendar: can you see one client's month?
- Writing help: does the AI use each client's voice?
- Approvals: do clients need to sign off inside the tool?
PostQuickAI answers yes to the first five. For the last one it has no approval step.
Compared with Other Options
Meta Business Suite
It is free, but with many clients:
- switching between clients takes more clicks
- there is no AI drafting in each client's voice
- other networks need other tools
PostQuickAI gives each client a content group and puts every network on one calendar.
Tools built around approvals
Some agency tools let clients review and approve posts inside the tool. PostQuickAI doesn't, so if that is a must, choose one of them.
PostQuickAI fits agencies that want:
- posts published on time from our servers
- a content group per client
- an AI assistant that writes in each client's voice
- a free grid planner for Instagram-heavy clients
Pricing
Plans start at $15/month, and there is no free plan. Your first plan starts with a 7-day free trial (card required).
- Basic: $15/month (or $12.50/month billed yearly) - 5 content groups, 2 GB storage, 100 AI image generations/month, 10 monthly video credits, 500 AI assistant messages/month, unlimited text generation and auto-generation runs.
- Pro: $39/month (or $32.50/month billed yearly) - 25 content groups, 10 GB storage, 300 AI image generations/month, 30 monthly video credits, 2,000 AI assistant messages/month, and everything in Basic.
- Ultra: $99/month (or $82.50/month billed yearly) - unlimited content groups, 50 GB storage, 1,000 AI image generations/month, 80 monthly video credits, 5,000 AI assistant messages/month.
See details on /pricing.
Frequently Asked Questions
What does “workspaces” mean in PostQuickAI?
PostQuickAI calls them content groups. Each one holds a client's connected accounts (one Instagram account per group), their posts and their AI brand settings.
Can I manage multiple Instagram clients in one PostQuickAI account?
Yes. Give each client a content group. Basic includes 5, Pro 25 and Ultra unlimited.
What Instagram content can I schedule with PostQuickAI?
Single-image posts, carousels of up to 10 images, Reels and Stories, published directly.
Can PostQuickAI schedule Instagram Stories?
Yes, image and video Stories.
Do I need an Instagram Business or Creator account?
Yes. Instagram doesn't let apps publish to personal accounts, so each client account must be Business or Creator.
Will scheduled posts publish if my computer is off?
Yes. Our servers publish them.
Is PostQuickAI free?
No. Plans start at $15/month, and your first plan starts with a 7-day free trial (card required).
Can clients approve posts in PostQuickAI?
No. There are no client logins or approval steps. Agencies usually share drafts by email or in a document before scheduling them.
Set Up Your First Client
What you get:
- A content group per client
- A calendar you can filter by client
- Direct publishing from our servers
- Posts, carousels, Reels and Stories
- An assistant that drafts in each client's voice for you to review
- A free grid planner
Pick a plan and create your first client's content group.
Frequently Asked Questions
PostQuickAI calls them content groups. Each one holds a client's connected accounts (one Instagram account per group), their posts and their AI brand settings.
Yes. Give each client a content group. Basic includes 5, Pro 25 and Ultra unlimited.
Single-image posts, carousels of up to 10 images, Reels and Stories, published directly.
Yes, image and video Stories.
Yes. Instagram doesn't let apps publish to personal accounts, so each client account must be Business or Creator.
Yes. Our servers publish them.
No. Plans start at $15/month, and your first plan starts with a 7-day free trial (card required).
No. There are no client logins or approval steps. Agencies usually share drafts by email or in a document before scheduling them.
Schedule Instagram for All Your Clients
A content group per client, one calendar, and posts that publish on time.