Free Instagram Feed Planner Template (Notion + Google Sheets): Plan Your Grid + Captions in One Place
This page gives you a free, copyable Instagram feed planner template setup for Notion and Google Sheets—then shows you how to preview your layout using PostQuickAI’s free drag-and-drop grid tool.
Want to preview your feed visually? Open Instagram Feed Planner →
Accuracy note: The visual grid preview tool supports images (upload + drag-and-drop). It’s a quick preview tool and currently does not include a built-in “save layout” feature.
What is a “Feed Planner Template” (Notion + Google Sheets)?
An Instagram feed planner template helps you organize:
- What you’re posting (feed image, carousel idea, reel idea)
- When you’ll post
- Caption, hashtags, and CTA
- Asset links (Drive, Canva, Dropbox, etc.)
- Status tracking (idea → drafting → ready → posted)
Why Notion and Google Sheets?
Use them together for a simple, durable workflow:
- Notion = your content system (ideas, drafts, approvals, assets, calendar view)
- Google Sheets = fast batch planning (filters, quick edits, campaign tracking)
Then use the Instagram Feed Planner (free tool) to preview how your next posts look in a 3-column grid.
How to Use PostQuickAI’s Instagram Planning Workflow (Templates + Grid Preview)
Step 1: Build your Notion Instagram Planner database
Create a new Notion database (Table view is easiest), then add these properties.
Notion properties (copy/paste blueprint)
- Post Title (Title)
- Status (Select): Idea, Drafting, Ready, Scheduled, Posted
- Publish Date (Date)
- Post Type (Select): Feed Image, Carousel, Reel
- Pillar (Select): Education, Proof, Personal, Product, Community (example)
- Hook (Text)
- Caption (Draft) (Text)
- Hashtags (Text)
- CTA (Select): Save, Comment, DM, Click link, Share
- Asset Link (URL) (Canva link / folder link)
- Notes (Text)
Recommended Notion views
- Board (Group by Status)
- Calendar (By Publish Date)
- Table (All Posts)
Tip: If you care about a cohesive grid, add a select like “Visual Style” (Light / Dark / Brand Color / Quote / Photo) so you can intentionally alternate patterns.
Step 2: Create a Google Sheets feed planner tab (content calendar)
Open Google Sheets → new spreadsheet → add this header row:
| Publish Date | Time | Post Type | Pillar/Theme | Caption | Hashtags | CTA | Asset Link | Cover Notes | Status |
|---|
Optional columns (useful for teams/clients)
- Campaign
- Owner (who’s responsible)
- Approval (Yes/No)
- Notes
Tip: Add data validation to Status so filtering stays consistent.
Step 3: Preview your Instagram grid with the free drag-and-drop planner
Use the grid preview tool here: Instagram Feed Planner →
This is what it does (based on the tool’s actual behavior):
- Choose Rows (3–12) to preview (always 3 columns).
- Click any empty tile to upload an image.
- Drag an image tile and drop it on another tile to swap positions.
- Use Add Recent (top) to upload multiple images and place them as newest posts first.
- Use Clear All to reset the grid.
Pro tip: Instagram profile previews are square. Even if you post 4:5 portraits, the grid preview is still a square tile view—so keep key subjects centered.
Features of This Template + Preview Workflow
Notion database workflow (idea → posted)
Track every post from concept to publish with clear statuses, captions, and asset links.
Why it matters: Less “where did I put that caption?” and more consistent output.
Google Sheets batch planning (fast scanning)
Plan a full month, filter by pillar/campaign, and bulk-edit quickly.
Why it matters: Sheets is hard to beat for speed and visibility.
Visual grid preview (3×3 up to 12 rows)
PostQuickAI’s Instagram Feed Planner lets you test your feed layout with drag-and-drop.
Why it matters: You’ll catch patterns before they go live (too many dark posts in a row, repeated backgrounds, clashing colors).
No account required for the grid preview tool
The grid preview is designed for quick planning without setup.
Why it matters: You can sanity-check a layout in minutes.
Instagram Feed Planner Template Use Cases
For creators building a consistent aesthetic
Use Notion to organize your pipeline and captions, then preview the next 9–36 images to keep:
- consistent colors
- balanced face/product shots
- intentional “hero” posts at the start of each row
For small businesses planning launches
Use Sheets to map your launch sequence (teaser → proof → offer → reminder), then preview the grid so your profile tells a clear story.
For agencies and social media managers
Notion handles approvals + asset links; Sheets handles deadlines; the grid preview helps you show clients how a campaign will look at a glance.
Why Choose This Approach vs. Other Free Templates?
| This Notion + Sheets + Grid Preview workflow | Other “free templates” |
|---|---|
| Works with tools you already use | Often locked into a single app |
| Visual grid preview with drag-and-drop | Many tools gate previews behind signup/paywalls |
| Clear separation: planning vs. visual layout check | Some tools mix everything, making it harder to maintain |
| Honest limitations (preview tool doesn’t currently save layouts) | Some tools oversell features or hide limits |
Related Tools
- Instagram Feed Planner: Upload images, drag-and-drop, preview 3–12 rows.
- AI Caption Generator: Generate caption drafts (rate-limited).
- Hashtag Generator: Generate hashtag sets (rate-limited).
- Image Converter: Convert/resize images.
- Collage Maker: Make simple grid collages and download as PNG.
Full Guide
Free Instagram Feed Planner Template (Notion + Google Sheets): Plan Your Grid + Captions in One Place
This page gives you a free, copyable Instagram feed planner template setup for Notion and Google Sheets—then shows you how to preview your layout using PostQuickAI’s free drag-and-drop grid tool.
Use the template setup →
Want to preview your feed visually? Open Instagram Feed Planner →
Accuracy note: The visual grid preview tool supports images (upload + drag-and-drop). It’s a quick preview tool and currently does not include a built-in “save layout” feature.
What is a “Feed Planner Template” (Notion + Google Sheets)?
An Instagram feed planner template helps you organize: - What you’re posting (feed image, carousel idea, reel idea) - When you’ll post - Caption, hashtags, and CTA - Asset links (Drive, Canva, Dropbox, etc.) - Status tracking (idea → drafting → ready → posted)
Why Notion and Google Sheets?
Use them together for a simple, durable workflow: - Notion = your content system (ideas, drafts, approvals, assets, calendar view) - Google Sheets = fast batch planning (filters, quick edits, campaign tracking)
Then use the Instagram Feed Planner (free tool) to preview how your next posts look in a 3-column grid.
How to Use PostQuickAI’s Instagram Planning Workflow (Templates + Grid Preview)
Step 1: Build your Notion Instagram Planner database
Create a new Notion database (Table view is easiest), then add these properties.
Notion properties (copy/paste blueprint) - Post Title (Title) - Status (Select): Idea, Drafting, Ready, Scheduled, Posted - Publish Date (Date) - Post Type (Select): Feed Image, Carousel, Reel - Pillar (Select): Education, Proof, Personal, Product, Community (example) - Hook (Text) - Caption (Draft) (Text) - Hashtags (Text) - CTA (Select): Save, Comment, DM, Click link, Share - Asset Link (URL) (Canva link / folder link) - Notes (Text)
Recommended Notion views - Board (Group by Status) - Calendar (By Publish Date) - Table (All Posts)
Tip: If you care about a cohesive grid, add a select like “Visual Style” (Light / Dark / Brand Color / Quote / Photo) so you can intentionally alternate patterns.
Step 2: Create a Google Sheets feed planner tab (content calendar)
Open Google Sheets → new spreadsheet → add this header row:
| Publish Date | Time | Post Type | Pillar/Theme | Caption | Hashtags | CTA | Asset Link | Cover Notes | Status |
|---|---|---|---|---|---|---|---|---|---|
Optional columns (useful for teams/clients) - Campaign - Owner (who’s responsible) - Approval (Yes/No) - Notes
Tip: Add data validation to Status so filtering stays consistent.
Step 3: Preview your Instagram grid with the free drag-and-drop planner
Use the grid preview tool here: Instagram Feed Planner →
This is what it does (based on the tool’s actual behavior): 1. Choose Rows (3–12) to preview (always 3 columns). 2. Click any empty tile to upload an image. 3. Drag an image tile and drop it on another tile to swap positions. 4. Use Add Recent (top) to upload multiple images and place them as newest posts first. 5. Use Clear All to reset the grid.
Pro tip: Instagram profile previews are square. Even if you post 4:5 portraits, the grid preview is still a square tile view—so keep key subjects centered.
Features of This Template + Preview Workflow
Notion database workflow (idea → posted)
Track every post from concept to publish with clear statuses, captions, and asset links.
Why it matters: Less “where did I put that caption?” and more consistent output.
Google Sheets batch planning (fast scanning)
Plan a full month, filter by pillar/campaign, and bulk-edit quickly.
Why it matters: Sheets is hard to beat for speed and visibility.
Visual grid preview (3×3 up to 12 rows)
PostQuickAI’s Instagram Feed Planner lets you test your feed layout with drag-and-drop.
Why it matters: You’ll catch patterns before they go live (too many dark posts in a row, repeated backgrounds, clashing colors).
No account required for the grid preview tool
The grid preview is designed for quick planning without setup.
Why it matters: You can sanity-check a layout in minutes.
Instagram Feed Planner Template Use Cases
For creators building a consistent aesthetic
Use Notion to organize your pipeline and captions, then preview the next 9–36 images to keep: - consistent colors - balanced face/product shots - intentional “hero” posts at the start of each row
For small businesses planning launches
Use Sheets to map your launch sequence (teaser → proof → offer → reminder), then preview the grid so your profile tells a clear story.
For agencies and social media managers
Notion handles approvals + asset links; Sheets handles deadlines; the grid preview helps you show clients how a campaign will look at a glance.
Why Choose This Approach vs. Other Free Templates?
| This Notion + Sheets + Grid Preview workflow | Other “free templates” |
|---|---|
| Works with tools you already use | Often locked into a single app |
| Visual grid preview with drag-and-drop | Many tools gate previews behind signup/paywalls |
| Clear separation: planning vs. visual layout check | Some tools mix everything, making it harder to maintain |
| Honest limitations (preview tool doesn’t currently save layouts) | Some tools oversell features or hide limits |
Related Tools
Explore more free tools from PostQuickAI: - Instagram Feed Planner: Upload images, drag-and-drop, preview 3–12 rows. - AI Caption Generator: Generate caption drafts (rate-limited). - Hashtag Generator: Generate hashtag sets (rate-limited). - Image Converter: Convert/resize images (client-side with optional server conversion when needed). - Collage Maker: Make simple grid collages and download as PNG.
FAQ
Is this Instagram feed planner template really free?
Yes—this page provides a free template structure you can copy into Notion and Google Sheets.
PostQuickAI’s Instagram Feed Planner grid preview tool is also free to use.
If you want Instagram scheduling and auto-publishing, that’s part of PostQuickAI’s paid product (includes a 7-day free trial; plans start at $8/month).
Do I need to create an account?
Not for the grid preview tool.
Scheduling/publishing inside PostQuickAI requires a subscription (trial counts as subscribed).
Does this sync with Notion or Google Sheets automatically?
No—there’s no automatic integration or sync. This is a simple workflow: - plan in Notion/Sheets - preview layout in the grid tool - publish using your normal posting workflow (or schedule inside PostQuickAI if you subscribe)
Can I upload videos to the grid preview?
The grid preview tool is designed for image uploads (photos/graphics).
Can I save my grid layout?
Not currently. It’s a quick preview tool—use a screenshot once you like your layout.
Start Using the Instagram Feed Planner Template Now
If you want a planning setup that stays simple (and actually gets used), start with the Notion + Sheets template structure above, then check your aesthetic in the grid preview before you post.
FAQ
Yes—this page provides a free template structure you can copy into Notion and Google Sheets. PostQuickAI’s Instagram Feed Planner grid preview tool is also free to use. If you want Instagram scheduling and auto-publishing, that’s part of PostQuickAI’s paid product (7-day free trial; plans start at $8/month).
Not for the grid preview tool. Scheduling/publishing inside PostQuickAI requires a subscription (trial counts as subscribed).
No—there’s no automatic integration or sync. This is a simple workflow: plan in Notion/Sheets, preview layout in the grid tool, then publish using your normal workflow (or schedule inside PostQuickAI if you subscribe).
The grid preview tool is designed for image uploads (photos/graphics).
Not currently. It’s a quick preview tool—use a screenshot once you like your layout.
Start Using the Instagram Feed Planner Template Now
If you want a planning setup that stays simple (and actually gets used), start with the Notion + Sheets template structure above, then check your aesthetic in the grid preview before you post.